Executive Assistant

Purpose & Overall Relevance for the Organization:

• Help to make the best use of SVP/MD and SLT’s time by dealing with providing professional secretarial service.
• Works closely with SVP/MD to provide professional secretarial support.
• Assist Senior Leadership Team (SLT) on specific areas.

Key Responsibilities:

• SVP/MD Support:
  • Organize and prioritize overall SVP/MD’s business schedule
  • Overall MD  office management coordination to support the daily activities of the GM
  • Work on various projects and tasks assigned by the GM
  • Communication to colleagues on business coordination daily
  • Organize and store hardcopy documents and softcopy files, etc. and provide to SVP/MD when necessary
  • Take meeting minutes for SVP/MD and circulate it to participants
  • Plan and organize events hosted by SVP/MD
  • Ad-hoc  support for SVP/GM if required
  • Communicate with global stakeholders to support SVP/MD
  • Coordinate & implement global visit plan and logistics    
  • Coordinate business trip arrangements (flight, accommodation, expense claim, etc.)
  • Manage SVP/GM’s monthly expense claim via internal system

• SLT Support:
  • Support to arrange x-functional SLT meeting
  • Coordinate business trip arrangements (flight, accommodation etc.)
  • Global visitor coordination (VP above)

Key Relationships:

• SVP/MD
• Senior Leadership Team
• Coordination with all colleagues as needed

Knowledge, Skills and Abilities:

• Fast learner, detail oriented, results driven mindset, excellent communication and interpersonal skills required
• Fluent in written and spoken English is a must
• Commercial and business knowledge preferred

Requisite Education and Experience / Minimum Qualifications:

• More than 3 years of progressive experience
• Mature, positive attitude, well-organized with flexibility, a self-starter with enthusiasm and energetic attitude