Executive Assistant, FIFA World Cup 2026

Executive Assistant, FIFA World Cup 2026

Department: Administration

Employment Type: Fixed Term - Full Time

Location: Miami

Description
Reporting organisationally to the US Chief Tournament Officer, the Executive Assistant will be a key member of the FIFA26 Office Administration team, supporting multiple assigned Functional Areas. The Executive Assistant may also work in close collaboration with the FIFA26 Zurich Project team and other key individuals and teams responsible for delivering the compressive administrative support and coordination for the FIFA World Cup 26. This role will manage coordination, scheduling, travel and additional administrative tasks.

THE POSITION
The main responsibilities and oversights of the Executive Assistant for the FIFA World Cup 26™ include:

• Provide comprehensive administrative support to the assigned Functional Area executives and teams to enable the planning and execution of the FIFA World Cup 2026.
• Assist in organizing and managing travel logistics, including transportation and accommodations
• Manage, track, and submit expense reports.
• Coordinate and maintain calendars, scheduling, appointments, and cross functional meetings where required.
• Create, prepare and manage documentation, reports, and presentations, including but not limited to formats such as PowerPoint presentations, excel spreadsheets, and Word documents, related to the assigned Functional Areas.
• Assist with intra-and inter-departmental communications as requested or required by the assigned Functional Areas.
• Facilitate collaboration between different departments and stakeholders to ensure smooth operations.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Prepare meeting agendas, take minutes, and follow up on action items to support efficient decision-making.
• Coordinate and support tournament-related meetings, workshops, and conferences.
• Take on special projects across assigned Functional Areas as needed or requested.

YOUR PROFILE
• Bachelor's Degree or similar level of education
• Minimum of 3 years of work experience in an executive assistant/administrative assistant role, preferably for the sports industry
• Strong communication skills, both oral and written
• Ability to work under pressure
• Positive attitude, patience, and persistence
• Fluent in English. Spanish and/or French proficiency is a plus
• Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools