Commercial Endorsements Contracts Administrator

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with globalexpertisein filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforceidentifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

The  Role

Based in CAA’sLos Angeles, Californiaoffice, theCommercial Endorsements Contracts Administratorwillwork toservice the needs of our Commercial Endorsements Department.The Commercial Endorsements team finds opportunities for CAA clients to partner with brands, startups, ad agencies, and other buyers. We make sure that every opportunity, from traditional advertising to digital media, PR, and activations, enhances the client’s personal brand.

Responsibilities

• Manage buyer grids - Notating/organizing all deals by buyersMaintain and update templates and boilerplate clauses in contractsusing pre-approved language

• Work cross functionally with music/digital departments as well as data teamto gather information from other department coordinatorsto proactivelyidentifyand escalate anypotential conflicts with endorsement deals,to theappropriate agentsandBusiness Affairs Executives

• Managefully executed deals–serve asbookkeeper of all FEA;establishtracking database and operational systemto record allexecuteddeals andtrack down missingdeal information as needed

• Roster - inserting/deletingcurrent deals of all roster clients

• Respond promptly toallrequests from agents or BAexecutivesto prepare draftsand reviewagreementsusing existingtemplates andcustomizelanguage asappropriate foreach situation.Due to the nature of the work,theindividualin this role must have the abilityandflexibility to respond to urgent contract requests outside of regular business hours, including on evenings and weekends, when needed

• Spend about 20% of time providinggeneral administrative supportto the commercial endorsementexecutives(preparingexpensereports, schedulingmeetings, calendar management,answeringphones,and performing other related administrative tasks and special projects as assigned. 

• Ensure the commercial endorsementsexclusivity gridremainsup to dateto ensure agentshaveaccurateinformation onwhich clients are available to enter into agreements by category.Requires management of a heavy volume of deal tracking that must beaccurateandalways kept up to date

• Keep track of thestatus of all offers(acrossall business affairs and all agents), includingproactively followingup withagents and coordinators inother departments to ensure all contracts are entered intothe commercial endorsements exclusivity databaseto ensure any potential conflictscan beidentifiedandresolvedproactively

• Coordinatewith GeneralCounselon NDA requests;act asliaisonbetween GeneralCounseland buyerto ensure all questions or changes to contractual terms and conditions are resolved

• Draft escrowagreements,based onlegal departmentapproved templates, send agreementstoappropriate partiesfor execution,andensureclient contact informationis up to date 

• Act as internal and external point of contact for deal related inquiresrelating to contractlanguageinagreements andescalate to theappropriateCommercialEndorsementsexecutivewhen needed

• Support team efforts towards organizational efficiency by developing,maintainingand updating contract management systems and charts, organizing e-files,andmanaging document storage systems

• Other various related tasks and special projects as assigned, including general administrative support

Qualifications

• Strong academic background:Bachelors’ degree, law degree, or paralegal certificate

• 1– 4 years’ experience at a law firm and/or in-house legal department ideally with experience incontractingand related transactions; if no experience, a general interest in learning aboutbrandingand commercialendorsementsindustry is vital

• Excellent written and oral communication skills

• Strong organizational skills and attention to detail/accuracy

• Ability to manage time effectively, multitask in fast paced environment, take instruction but also work independently to meet demands of organization

• Demonstrateflexibility to support business with shifting priorities and ability to handle privileged,confidentialand sensitive information inan appropriateand professional manner

• Proficiencyin Microsoft Office (Outlook, Word, Excel) and Adobe Acrobat

• Experience with and understanding of client services (Entertainment Industry experience preferred)

• Desire to be part of an organization that values teamwork and taking care of each other 

• Passion for creative problem solving and solutions.

Location

On-Site in Los Angeles, CA

Compensation

The base hourly rate for this position is in the range of $24.00-35.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Please provide complete and legible information.An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.