CAA ICON - Office Administrator

Job Description

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world's-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 55 sports, entertainment, and public assembly projects and over 2,000 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly $40 billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

The Role

At CAA ICON, our success depends on people, relationships, and projects. We are currently seeking a part-time Office Administrator to join our team in Denver, CO (DTC area). The ideal candidate will have the ability to maintain a high level of ownership over assigned tasks, is very collaborative, demonstrates a sense of urgency to complete tasks, is solutions-oriented, is proactive, and has strong attention to detail.

Essential Functions

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Responsible for the maintenance and upkeep of office equipment, furnishing, fixtures, materials, supplies and plants
• Opportunity to have ownership of organizational systems within common spaces and office processes
• Responsible for ensuring a professional and tidy presentation of the office environment including common areas, conference rooms, and kitchens
• Oversee and track deliveries and mailings
• Orders food for team lunches
• Order and stock office supplies as well as snacks and beverages.
• Completes expense reports for office-related expenses (e.g. food, mail, etc.)
• Maintain a master contact list and common calendar of activities
• Along with other administrative professionals in the office, assist in setting up and planning in-house meetings, parties, and other company events
• Office liaison with a multitude of vendors including telephone and printer companies
• Serves as a Fire Captain for fire drills and emergencies if needed

Requirements

• 2+ years of administrative experience
• Knowledge of and skill in using computer software, including MS Word,
• Ability to pay close attention to detail and coordinate various activities simultaneously
• Ability to communicate with co-workers, and business contacts in a courteous and professional manner
• Ability to work with minimum supervision
• Ability to maintain confidentiality
• A demonstrated ability to maintain professionalism through multiple interruptions including flexibility, adapting to a changing office environment, and working with internal and external clients/coworkers and executives
• Excellent planning and organizational skills with an ability to think proactively and prioritize work

Location

This role will be on-site in CAA ICON's Denver, CO office, Monday - Friday 10:00a - 2:00p.

Compensation

The base hourly rate for this position is in the range of $22.00 - $26.00. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Benefits

At CAA ICON, we offer competitive a compensation and benefits package. Regular part-time employees are eligible for the following benefits:

• 401K Plan with a matching contribution
• Paid Sick Time
• Mental Health Resources
• Employee Assistance Plan

The anticipated closing date is on or around 12/1/24 and will be extended if necessary.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.