Berks & Bucks FA - Business Support Administrator

Vacancy | Business Support Administrator

Location: This is a hybrid role with opportunities to work remotely from the Berks & Bucks FA office (Milton Park, OX14 4SB), home and around the County.Salary: Band 4 (£24,280-£29,280) per annum, dependent on experience.
Hours: 35 hours per week. (Requirement to work evenings and weekends in line with the demands of the role.)
Contract: Full-time* - Fixed Term Contract (Expiring June 2028).
*While this role is advertised as full-time, Berks & Bucks FA welcome applications from candidates seeking alternative working patterns or part‑time arrangements.

The opportunity

Berks & Bucks FA prides itself on being an organisation run by good people and believes that EVERYONE should be able to play football in a safe environment. Its role is simple: To lead, protect and support an individual's journey in football by inspiring a lifelong relationship with the game. 

The organisation have an exciting opportunity for someone to join the team as Business Support Administrator. This role seeks to provide high-quality financial, administrative, and customer service support. This position reports directly to the Head of Operations and works closely with colleagues and stakeholders across all areas of the organisation.

The successful candidate must be determined, a team player and have the ability to maintain multiple projects and deadlines.

Main responsibilities 

• Delivers high‑quality administrative, financial, and customer service support to ensure smooth organisational operations.
• Take a key role in keeping the organisation's accounts system (Xero) up to date and supporting staff with related processes.
• Be one of two Deputy Designated Safeguarding Officers (DSO), supporting and deputising for the DSO, administering safeguarding requirements and helping implement The FA's Safeguarding Operating Standard.
• Maintains organised governance systems, supports finance and HR processes through accurate documentation, and keeps organisational policies and procedures up to date.
• Work closely with colleagues, the CEO, Chair, and Board, providing direct administrative support.

A full list of the responsibilities and the person specification can be found in the attached job description.

Who Berks & Bucks FA are looking for...

• Someone who is motivated by the positive impact football has on individuals and communities through connecting people and changing lives. This role supports the team's work by providing effective administrative support, finance processing, and generally helping the organisation run smoothly and robustly.
• A key responsibility of the role is the management of the finance systems (Xero), so someone with experience of using such systems in an accounts payable and receivable capacity would be ideal.
• Who can also hold the role of a Deputy Designated Safeguarding Officer (DSO). The role enables the wider organisation to run on stable foundations, supporting the enhancement of its services, and so extend the development of grassroots football across the region.
  

You'll really impress if...

• Demonstrable strong organisational and administrative skills.
• Experience of working with Xero or similar financial information systems.
• Showing a genuine commitment to safeguarding and welfare.
• Clear communication and a supportive, team‑focused approach.
• A can‑do attitude and willingness to take initiative.

What you'll get:

• The organisation's commitment to your training and development
• Access to the Employee Assistance Programme
• A forward-thinking employer with people at the heart of decisions
• 25 annual leave + bank holidays
• Hybrid working & family friendly policies