Arrivals & Departures Coordinator Global Sporting Event

The Transport & Airport Team are responsible for developing and planning the transport strategy and system for a hospitality programme. The Arrival and Departures Coordinator, will be responsible for meeting guests at the airport on arrival and seeing them off on departure. They must exceed expectations in service excellence as the first and last points of contact on the programme and leave the guest with lasting impressions of having had the best hospitality experience ever. 

This is a contract role starting on the 9th of July and ending on the 20th of July in 2026.

Key Responsibilities:

• Develop relationships with all departments, the airports, hotels and any other internal customers and suppliers, as necessary 

• Implement lost luggage procedures to ensure everything possible is done to retrieve missing luggage 

• Implement delayed flight procedures if necessary 

• Assist guests as they claim their luggage and assist them to the check-in counter when possible 

• Ensure all guests luggage is identified and selected at the airport  

• Ensure each piece of luggage is tagged correctly and transported to the airport or hotels in a safe and secure manner 

• Be knowledgeable about all aspects of the hospitality programme and be aware of who to contact to receive more information 

• Be knowledgeable about all aspects of the airports’ operation including orientation, check in system, lost luggage procedure, emergency systems, etc. 

• Ensure you understand the guest arrival system and you have all relevant guest information before arrival and departure 

• Create a warm and friendly atmosphere in which to welcome the guests to the programme 

• Deal with enquiries and requests efficiently whilst remaining guest focused at all times 

• Be pro-active in dealing with all enquiries and requests in order that each guest feels as if they are receiving personal attention 
  
  

This is not an exhaustive list, and all team members will be expected to contribute to any other aspects of the business, as necessary. 

Skills, Knowledge and Expertise:

• Fluent in English. Other languages would be advantageous.

• Previous experience in a transport role or an airport role 

• Excellent IT skills, Excel, Word, PowerPoint - confident using different platforms and devices 

• Project management experience 

• Strong communication skills, both written and verbal 

Attributes:

• High energy, comfortable working potentially long hours in a demanding but rewarding   and friendly environment 

• Flexible, enthusiastic, confident, outgoing 

• Willing to roll sleeves up and get involved 

• Passionate about sport, hospitality and delivery  

• Able to work in a calm, kind and professional manner in a pressured environment 

• Ability to prioritise a demanding workload