AP Specialist, Vendor Management

The Role

The Accounts Payable Specialist, Vendor Management ensures accurate and consistent vendor records across all Fanatics businesses, supporting operational excellence and seamless Accounts Payable processes. 

The Specialist will provide vendor support in alignment with established policies and procedures, ensuring accuracy, timeliness, and efficiency in all activities. This role serves as a key liaison between Accounts Payable and internal and external stakeholders, fostering collaboration and issue resolution. The Specialist will also assist and occasionally lead various accounting, audit, and financial-related tasks that strengthen the overall effectiveness of the AP function. 

What You'll Do:

• Establish and maintain all new and existing vendor accounts, ensuring accuracy and compliance with company standards 

• Collaborate with the Accounts Payable team and vendors to resolve vendor setup issues promptly 

• Collect, review, and update vendor W-9 forms periodically in accordance with established procedures 

• Support 1099 reporting and assist with related projects and year-end activities 

• Manage vendor inquiries through the vendor help desk, ensuring questions and concerns are addressed efficiently 

• Lead and assist the AP team in obtaining required documentation for internal and external audits. 

• Adhere to and promote strong internal controls within vendor management and AP processes. 

• Partner with key stakeholders to identify opportunities for process improvement, automation, and increased efficiency 

• Perform administrative duties and support special projects as assigned 

• Ensure all inquiries from internal business partners and external suppliers are handled accurately and in a timely manner 

• Work cross-functionally with internal teams and external vendors to resolve invoice or payment discrepancies 

• Support stakeholders with ad hoc analyses, reporting, and data requests 

• Collaborate with business units to enhance reporting tools and AP processes 

• Generate and deliver AP reports and insights to business partners as requested
  

What We're Looking For:

• Four-year degree in Accounting or Finance preferred or 3+ years of relevant
  experience 

• Oracle Cloud (ERP, EPM) experience a plus 

• Strong organization and analytical skills required. 

• Strong working knowledge of accounting practices and principles 

• Ability to handle multiple tasks and stringent deadlines within a fast-paced environment is a must 

• Ability to organize and prioritize 

• Work independently to resolve issues with little assistance 

• Must have excellent communication skills - verbal and written 

• Ability to effectively work with multiple departments, at all levels of the organization 

• Must be proficient in Microsoft Excel - experience in Pivot Tables and VLookups are a plus 

• Strong attention to detail 

• Candidate must be in-office 4 days per week 

Achieving our goals requires strong collaboration and partnership between our teams and our internal stakeholders. To best support this, the person who accepts this role is expected to be on site, in office four days per week. To provide our employees with flexibility, we offer a unique benefit where employees at Fanatics' corporate entity can work remotely for up to four weeks per year, which can be taken in daily or weekly increments.

In NYC, the hourly range for this position is $27 to $33, which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.