Administrative Assistant

Who We Are:

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

The Role and What You’ll Do:

The Administrative Assistant provides comprehensive, high‑level support to assigned executive(s) within a fast‑paced, dynamic environment. This role requires exceptional judgment, professionalism, discretion, and the ability to manage sensitive, confidential, and strategic information. A polished communication style, strong organizational skills, and the ability to anticipate needs are essential for success.

Responsibilities

Executive Support & Workflow Management

• Manages complex calendars for assigned executive(s), proactively ensuring schedules are aligned to business priorities.
• Organizes and prioritizes the workflow of assigned executive(s), including meetings, correspondence, and key milestone events.
• Anticipates needs and helps drive work projects forward, ensuring deadlines and objectives are achieved.
• Uses sound judgment to assess the nature of incoming inquiries; independently resolves issues, records messages, or escalates as appropriate.
• Communicates professionally with senior‑level contacts both inside and outside the organization, including customers, vendors, partners, and leadership teams.

Communication, Documentation & Presentations

• Composes, edits, and prepares high‑quality correspondence, memos, reports, confidential materials, and presentations.
• Coordinates preparation of PowerPoint decks and supporting materials for meetings and events.
• Maintains files, organizes documents, and coordinates the transmission of information across stakeholders.

Meeting, Event & Travel Coordination

• Schedules, coordinates, and supports meetings, events, and offsites as directed.
• Manages travel arrangements—flights, hotels, ground transportation—either directly or with the travel team; prepares detailed itineraries and monitors for changes.
• Coordinates department lunches and manages office supply needs.

Administrative Operations

• Prepares and submits expense reports and reimbursements for assigned executive(s).
• Ensures smooth office operations, including supply ordering and vendor coordination.
• Runs errands and handles ad‑hoc tasks or projects as assigned.
• Maintains strict confidentiality regarding all business, personnel, and strategic matters.

Skills & Experience

• 1–2 years of experience supporting senior‑level leaders in a fast‑paced, high‑visibility environment or similar.
• Exceptional organizational, prioritization, and time‑management skills.
• Strong problem‑solving abilities and solid project management capability.
• Self‑starter with a strong sense of ownership, initiative, and anticipatory thinking.
• Strong verbal and written communication skills; able to interact with all levels of leadership.
• Demonstrated ability to work independently while juggling multiple tasks and shifting priorities.
• High attention to detail with a commitment to accuracy and quality.
• Ability to maintain and protect confidential information at all times.
• Must be responsive to email, text, and phone—occasionally outside traditional business hours.
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and ability to quickly learn additional systems or tools.
• Flexibility and adaptability in a fast‑changing business environment.

Work Environment

• This is a fully in‑person role, Monday through Friday in Stamford, CT.

TKO EEO Statement: