Administration Specialist (miami)

Administration Specialist (Miami)

Department: Legal & Compliance

Employment Type: Permanent - Full Time

Location: Miami

Reporting To: Administration Manager

Description
We govern the beautiful game and ensure it's run with transparency and integrity.
Join our team in Miami and support us on our mission.

THE POSITION
These are your key tasks:

• Assisting with coordinating Football Regulatory Subdivision on-site meetings, appointments, and travel arrangements for staff.
• Assisting Football Regulatory Subdivision on-site clients or visitors, providing information, and addressing inquiries or concerns
• Overseeing daily Football Regulatory Subdivision office operations, ensuring a smooth workflow.
• Assisting Football Regulatory Subdivision team members with administrative tasks.
• Assisting with on-site cross-departmental projects or initiatives as needed.
• Identifying the Football Regulatory Subdivision areas for improved efficiency and implementing new administrative processes in the office.
• Addressing and resolving on-site administrative issues or concerns as they arise.
• Supporting various projects by providing administrative assistance, research, and coordination.
• Providing overall administrative support to the team of the Football Regulatory Subdivision, in particular, in matters concerning the Football Tribunal, the FIFA Clearing House, the Agents Department and the Regulatory Governance & Compliance Department.
• Reviewing and distributing incoming correspondence, new cases and support tickets.
• Organisation and coordination of meetings of the decision-making bodies of FIFA.
• Support in the production of public reports and documents.
• Assisting in the constant modernisation of processes and the implementation of new digital tools for all processes within the Football Regulatory Subdivision.
• Providing support in the gathering of data and statistics in collaboration with other members of the Football Regulatory Subdivision.
• Administration and coordination of financial requests.
• Assisting with the organisation of events.
• Working on various projects within the Subdivision.

YOUR PROFILE
We work hard at FIFA.
We are dedicated, ambitious and innovative.

And we respect our values. Always.

For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.

The specific competencies we require for this position are:

• Accuracy and detail orientation, combined with a pragmatic approach when solving problems.
• Ability to lead and manage a team, constantly striving to improve efficiency and quality in the team performance.
• Fluency in English and French required.
• Critical judgement: ability to separate essential issues from side-issues.
• Solution orientation and innovation skills, with great ability to embrace changes and new technologies and processes.
• Excellent communication skills, both written and oral.
• Ability to work under pressure: commitment to deliver high-quality outputs in a timely manner.
• Staying power (tenacity, ready to work long hours, working under pressure).
• Well-founded legal or project management knowledge. University degree an asset.
• Familiarity with the football industry and knowledge of the FIFA regulations and procedures.
• Fluency in at least two FIFA languages, in speech as well as writing.
• Experience in a sport-related environment, in particular the football industry, an asset.
• Working competence in Spanish is an asset.
• Proficient in MS Office package (Word / PowerPoint / Excel / Outlook).
• Familiarity with JIRA an asset.

PERKS & BENEFITS
The biggest benefit of a career at FIFA is the privilege to work for the beautiful game and create something that matters.

Alongside that privilege, we also offer some extra perks and benefits:

Health insurance: We offer generous medical, vision, and dental insurance coverage.

Continuous learning: We care about your development and encourage internal mobility, offering a variety of training and education to help achieve it.

Retirement: We offer generous 401(k) employer contributions.

Vacation: Maintain a healthy work/life balance with a generous vacation allowance.