Accreditation Operations Coordinator (fixed Term Contract)

Company Description

Take the chance to work for the Organization in charge of delivering one of the biggest and most prestigious events in sport field! Feel the Olympic and Paralympic energy joining us at Fondazione Milano Cortina 2026, leaving a mark in the sport history!

BREAK THE ICE!

Fondazione Milano Cortina 2026 is the Organizing Committee for the Olympic and Paralympic Winter Games of 2026, carrying on the organization, promotion and communication of the sporting and cultural events related to the next Winter Games.

We are driven by the following values: respect, determination, legacy, engagement and sustainability.

Milano Cortina 2026 will be the first large-scale Olympics in history: 13 Olympic venues, 21 provincial capitals, 2,300 municipalities directly involved, over an area of 22,000 square km.

The Milano Cortina 2026 Organizing Committee has been established in 2019 with the purpose of organizing Olympic and Paralympic Games in compliance with the Host City Contract signed jointly by the International Olympic Committee (IOC), the two cities of Milano and Cortina and the Italian National Olympic Committee (CONI).

Furthermore, the Italian Paralympic Committee, the Regions of Lombardy and Veneto, as well as the Autonomous Provinces of Trento and Bolzano/Bozen are all partners in this major national-level project, with the support of the Italian Government.

Position

We are looking for Accreditation Operations Coordinator.

The Accreditation Operations Coordinator will support the Accreditation Operations Manager and Accreditation function in ensuring that accreditation is implemented across games venues.

He/She will also be responsible for engaging directly with internal functional areas to ensure operational planning is carried out accordingly.

The identified resource will be responsible for:

• Support the Accreditation Operations Senior Manager in developing the accreditation operations plan at a cluster level, which would include competition and non-competition venues.
• Develop Venue Zoning Diagrams, Access Control Dot Planning documents. Actively participate in and engage in the Event Operational Planning (EOP) sessions. Collaborate with other operational areas to achieve the best possible results in terms of planning, operations and services.
• Act as a representative and spokesperson for the accreditation functional area in EOP sessions by sharing information, policies and procedures. Be ready to present and communicate the accreditation process and general operational guidelines.
• Ensure accreditation services are provided within the required service level across all competition and non-competition venues. Share information and plans with the accreditation function as necessary to ensure awareness and readiness. Support the Accreditation Operations Senior Manager as required.
• Coordinate and train venue accreditation managers. Support the accreditation team and accreditation system manager in configuring the Access Control System (ACS).
• Provide support in development/planning and implementation of the internal Accreditation Operational Projects such as the Policies and Procedures, Supplementary Access Control Devices (SACDs) Plan, Guest Pass, Procurement Process, etc.
• To plan, develop and implement the necessary training to their Accreditation Specialist, Volunteers and any additional stokehold that need accreditation support.
• Manage the accreditation volunteers at a FA and Venues levels, providing them all the necessary training and support as per their needs, including create their roster for the Games.

Requirements

·Accreditation or other relevant experience at a coordination level in at least one other global multi-sport event.

·Proven project, risk and business management skills, and a working knowledge of project management tools.

·Proven ability to lead and coordinate teams.

·Proven ability to manage a multi-layered project independently and support the development and implementation of policies and procedures.

·Strong ability to build and maintain working relationships with other departments.

·Proven competence in preparing presentations and training teams and volunteers.

·Ability to operate in a dynamic working environment, handling multiple tasks and deadlines.

·Ability to manage high workload via effective time management and use of resources.

·Highly numerate, good IT (Information Technology) skills, detail-conscious and well-organised.

·Strong presentation and public speaking skills.

·Italian and English (full professional proficiency), other languages a plus.

·Advanced knowledge of Microsoft Office products.

·Knowledge of accreditation systems, database management

Other information

Fondazione Milano Cortina 2026 is committed in building an inclusive and diversified working environment, striving to guarantee equal opportunities for all workers (L.903/77) and promote the integration into its workforce of persons with disabilities (L.68/99).