Accounts Payable Manager

Accounts Payable Manager

The Accounts Payable Manager is responsible for overseeing end-to-end accounts payable (AP) processes across multiple business entities and partnerships, including MLBPA, MLBPI, Trust, and Players Way. This role ensures that all transactions are processed accurately, timely, and in compliance with established controls, company policies, and regulatory requirements. The AP Manager will develop and implement structured policies, procedures, and workflows to enhance efficiency and maintain financial integrity. In addition to traditional payables accounting, this role will support Player-related financial matters and take on administrative and operational responsibilities.
This position oversees one direct report (Accounts Payable Coordinator) and requires significant cross-departmental collaboration with business unit and department leadership and external partners.

Responsibilities

Accounts Payable & Accounting
•    Manage the full-cycle AP process, including invoice processing, payments, month-end and year-end reconciliations for all entities
•    Act as the Procure-to-Pay subject matter expert, serving as the primary point of contact for AP-related issues
•    Oversee journal entries, general ledger transactions, and monthly closing processes
•    Lead vendor onboarding and management, including documentation collection, AP inbox management, and issue resolution
•    Monitor and reconcile AP aging, cash control reports, and vendor payments
•    Implement a systematic AP review process to ensure accuracy and compliance with Department of Labor filing requirements
•    Process vendor credit applications, ensuring proper documentation of references and tax credentials
•    Manage and reconcile corporate credit cards, travel and expense (T&E) systems (e.g., Concur), game tickets, legal expenses, and related accounts
•    Oversee fixed asset tracking and reporting


Financial Analysis & Reporting
•    Serve as the Finance liaison in contract development and execution processes
•    Prepare monthly financial reports, cash forecasts, and variance analyses
•    Review and track financial obligations within contractual agreements
•    Support financial close meetings, providing insights on expense trends and AP metrics
•    Support budgeting and forecasting efforts with data-driven reports
•    Lead evaluation and implementation of AP automation platforms for workflow efficiency and financial tracking
•    Co-lead the management, execution, and reporting of Player distributions
•    Assist with and prepare expense schedules for LM2 reporting, audited financial statements, and federal, state, and local tax filings
•    Prepare and file forms 1099
•    Develop and maintain a reporting framework for all payables categories and payment analysis

Other
•    Internal Controls: Identify, draft, communicate, and execute AP internal control policies and processes
•    Process improvement: Provide thought leadership on expense processes, analytics, policies, and procedures that leverage technology, maximize efficiency, and provide scalability to support company growth
•    Relationship Management: Cultivate strong relationships with vendors, staff, and other internal stakeholders.
•    Regulatory Compliance: Stay updated on industry standards and regulatory changes related to AP


Required Qualifications
•    Bachelor’s degree in accounting, Finance, Business Administration, or a related field
•    5+ years of AP experience, including 3+ years in a leadership role
•    Advanced proficiency in financial software, ERP systems, and payable management tools (experience with Intacct, Yooz, AssetEdge, Concur, or similar platforms preferred)
•    Advanced Excel skills, including financial reporting and dashboard development
•    Experience with payable procedures and practices including matters such as sales tax, approval, vendor set-up and management
•    Advanced experience with Credit card management, T&E payment processes, 1099 preparation, and escheat processes
•    Proficiency in Word, and PowerPoint
•    Proven experience in improvement execution, internal controls/policy development & implementation, and accounts payable automation implementation
•    Strong background in vendor management, procurement coordination, and payment strategies.
•    Strong leadership skills with experience in team development and coaching
•    Ability to identify and resolve problems in a timely manner, gather/research and analyze information, skillfully



Desired Qualifications
•    Knowledge of Department of Labor regulatory requirements
•    Experience with payroll
•    Demonstrated bias for service with the motivation to develop and maintain positive internal and external relationships. Must be a collaborative team player.
•    Highly organized and detail-oriented, with experience managing multiple priorities and projects in a fast-paced environment
•    Excellent verbal and written communication skills, with the ability to collaborate effectively across teams and with senior leadership
•    Adaptability and flexibility to respond to shifting company priorities and goals

Reports to: Assistant Controller

Location: New York City

Salary: $110,000 to $120,000