Accounts Payable Coordinator

Accounts Payable, Coordinator

 Primary Responsibilities

1. Accounts Payable Transaction Processing Process vendor invoices and employee expense reports in accordance with established policies
2. Ensure appropriate coding, approvals, and supporting documentation for all accounts payable transactions
3. Prepare and process payment runs (checks, ACH, and wires) on a scheduled basis
4. Monitor and maintain the accounts payable inbox, ensuring timely responses and resolution of inquiries
5. Assist with vendor onboarding and updates, including collection of W-9s and other required documents
6. Support reconciliation of accounts payable aging reports, vendor statements, and credit card transactions
7. Assist in the administration of corporate credit cards and travel & expense systems (e.g., Concur)
8. Maintain accurate and up-to-date accounts payable files, both electronic and physical
9. Financial Analysis & Reporting Assist with month-end and year-end closing activities, including reconciliations and accrual preparation
10. Support preparation of schedules for financial audits, LM-2 reporting, 1099’s, 5500’s, tax filings, and other compliance requirements
11. Assist in preparing 1099 forms and maintaining related vendor records
12. Provide data and reporting support for accounts payable metrics, cash forecasting, and expense analysis
13. Develop and maintain relevant financial dashboards
14. Support roll-out of Player distributions in collaboration with the Controller
15. Lead on processing payments and posting for select employee related matters including:
    • S/LTD and other Insurance /Standard Life Insurance (Compensation benefits)
    • MLB Benefit Plan (Health)
    • Vanguard 401K quarterly/employee

Requirements: 

1. Bachelor’s degree in accounting or finance required
2. 2+ Years of Accounts Payable or Accounting from reputable organizations
3. Proficient in accounting systems (e.g., Sage Intacct, NetSuite, or similar ERP platforms)
4. Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, model building)
5. Strong attention to detail
6. Strong written and verbal communication skills

Other

1. Maintain drafts of internal controls and Standard Operating Procedures for accounts payable processes
2. Ensure compliance with company policies, Department of Labor requirements, and other applicable regulations
3. Identify and report any discrepancies, irregularities, or potential process improvements 
4. Partner with department leads, vendors, and internal stakeholders to resolve accounts payable issues
5. Participate in special projects assigned, including process improvement and technology initiatives

Reports to: Accounts Payable, Manager

Location: New York, NY (Hybrid Work Model)

Salary: $75,000 to $85,000

Job Type: Full-Time, Exempt

The MLBPA, along with any of its current or future subsidiaries, including MLB Players Trust, highly value a diverse and inclusive workforce. The MLBPA encourages applications from all qualified individuals without regard to race, color, national origin, creed, religion, gender, sex, sexual orientation, gender identity or expression, age, citizenship, marital or domestic/civil partnership status, disability, veteran status or any other status or characteristic protected by applicable federal, state or local law. Additionally, the MLBPA will provide reasonable accommodations for qualified individuals with disabilities.