Accounts Payable Clerk

JOB TITLE: Accounts Payable Clerk

DEPARTMENT: Finance

LOCATION: Stamford Bridge

CONTRACT: 12-month FTC, Full Time

JOB FUNCTION: The key function of this role is to assist in the provision of a full accounts payable service.

Closing date: 9th July

We encourage you to apply as soon as possible. In the event that we receive a large number of applications, the position may be filled before the listed closing date. To avoid missing out, please submit your application at your earliest convenience.

Main Responsibilities:

• An accounts payable clerk will assist in all aspects of accounts payable work for the entire Chelsea FC group accounts team.  Assist in all aspects of purchase ledger work on all group companies including:
• Matching of purchase orders / goods received notes to invoices raising discrepancies where appropriate
• Processing Invoices/Credit Notes/ Expenses in a timely manner
• Assist in the full procedure of the weekly and the main monthly BACS run
• Ensure that all statements are reconciled and resolve any issues
• Process company expenses to deadlines, both weekly and monthly, and to VAT regulations
• Communicate with both suppliers and internal personnel
• Review Unmatched Purchase Orders to ascertain whether they need to be cleared down.
• Review Aged Creditor Reports resolving any issues with suppliers or internal stakeholders.
• General Housekeeping routines on Accounts Payable ledger
• Any other ad hoc duties as required by the senior members of the finance department

Measures of Performance:

• The level of queries received, both from internal and external customers
• The level of invoices processed
• The ageing profile of the aged creditors analysis
• Achieving the standards required by the auditors
•      Departmental performance indicators and objectives will be identified for continuous improvement.

Person Specification:

Qualifications & Experience :

Essential

• Relevant Accountants Payable experience necessary
• Computer literate (sound knowledge of Excel, Word)
• Knowledge of Microsoft Dynamics GP Finance Software and/or Proactis would be advantageous
• Good interpersonal skills with the ability to build relations with people at all levels throughout the business
• Good organisational skills
•       A team player who is enthusiastic and keen to learn

Our Expectations:

• To embody the club’s BLUE behaviours (Brave, Lead, Unity, Edge) in the approach to work and interaction with others
• To adhere to the club’s policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.
• To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channels
• To create a safe environment and act to protect all young people and vulnerable adults that are either in your care or attending club premises, and report any concerns to the Safeguarding Lead
• To report any misconduct or suspected misconduct to the HR Department

Our commitment to Equality, Diversity and Inclusion: 

At Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.   

If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.

Chelsea FC is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate. 

This Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over time according to the changing needs of the Club.