Accounting Specialist

Purpose:

To ensure the accurate and timely processing of accounts payable transactions by managing vendor invoices, payments, and reconciliations in compliance with company policies and accounting standards. The role supports efficient financial operations, maintains strong vendor relationships, and contributes to the integrity of financial reporting and internal controls.

Key Responsibilities:

• Receive, review, and process vendor invoices.
• Verify invoice accuracy, approvals, and supporting documentation.
• Prepare and process payments via checks or other payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate accounts payable records and files.
• Monitor payment schedules to ensure timely payments and avoid late fees.
• Communicate with vendors regarding payment status and account inquiries.
• Assist with month-end and year-end closing activities.
• Prepare reports related to accounts payable transactions.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Support audits by providing required documentation and information.

Requisite Education and Experience:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred).
• 2-3 years previous experience in accounts payable, bookkeeping, or accounting.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Excellent communication and problem-solving abilities.
• Knowledge of accounting principles and financial procedures.
• Good command of written and spoken English.

Skills

• Knowledge of accounts payable processes and reconciliations
• Proficiency in Microsoft Excel; SAP knowledge is an asset
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Analytical thinking and problem-solving abilities
• Effective communication and stakeholder management skills
• Ability to manage multiple priorities and meet deadlines